Privacy Policy

Who we are

Our website address is: http://www.eaglesofthorondor.com.

What personal data we collect and why we collect it

Comments

When visitors leave comments or post to the forums on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you send a message via our contact form it is sent to the primary administrator of the website. Your email address will be clearly visible to the administrator. A record of your message is retained within the database. That database is only accessible by the two administrators of the website. If you’d like us to remove the record of your contact form from our server please contact us.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We have enabled Google Analytics on this website. The primary administrator of the site has access to the data but it’s impossible to identify individuals from analytics data. You can find out more about how Google anonymises your data on their own website.

Who we share your data with

Other than Google Analytics your data is not shared with anyone.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

If you’d like to contact us about your data or our privacy policy, please email [email protected]

Additional information

How we protect your data

We use a secure hosting platform. Only the two administrators of this website have access to the server. It’s not shared with any other websites.

What data breach procedures we have in place

Our hosting agreement covers security breaches and we will follow their recommendations should a breach happen. We will alert all forum members via the email address associated with your account in the case of a breach. We strongly recommend that you don’t use the same password for this site as you do elsewhere. Please change your password regularly to protect yourself.

What third parties we receive data from

n/a

What automated decision making and/or profiling we do with user data

We don’t use profiling on this site.